Bilingual Executive Assistant & Project Coordinator Needed

@mariab2204

Me interesa el puesto de Freelance Executive Assistant / Project Coordinator. Tengo experiencia en coordinación de proyectos, organización de tareas y seguimiento de actividades con distintos equipos y proveedores. Soy bilingüe en español e inglés, muy organizada, autónoma y orientada al detalle.

@FRVIT

Hello, I’m a bilingual French professional working daily in English and Spanish, with a strong background in language work, coordination and detailed-oriented tasks. I’m used to managing documents, tracking information, and communicating clearly between people from different linguistic and cultural backgrounds. I’m highly organised, reliable and comfortable working independently in a remote setup. Even if my background is more language-focused, this has trained me to be extremely precise, structured and attentive to deadlines and processes. I regularly use collaborative online tools and I’m quick to learn new systems such as Jira, Confluence or CRM platforms. I just want to be clear about the fact that, as for now, I do not master those tools, and my background does not fit with this offer. Although, if you are still interested about my profile, I am motivated to try this challenge. Furthermore, I live next to Bayonne in France, so, really close to Bilbao, between France and Spain. I can act as a clear communication bridge between English and Spanish speakers, keep tasks and timelines well organised, and provide solid administrative and operational support as your activities grow. I’m available to start immediately and adapt to your evolving needs. Looking forward to hearing more about your project.

@dannyrodriguez

I am a bilingual project coordinator and executive assistant with native-level English and Spanish, located in Bilbao. I have direct experience supporting company formation in Spain, coordinating legal, banking, and administrative setups while bridging communication between stakeholders. I am highly proficient in Jira and Confluence for task tracking and documentation, and have practical experience with HubSpot CRM. My background is in technical environments, managing projects independently with high attention to detail. I am proactive, structured, and ready to establish efficient workflows for your growing operations. Available immediately for 10 flexible hours/week, I can support remotely and on-site in Bilbao as needed. I am confident I can provide the reliable, discreet, and organized support required for this role.

@Patrickm272

I’ve read the project brief and I’m confident I can support this role as a Bilingual Executive Assistant / Project Coordinator. I’m bilingual in English and Spanish, with experience supporting US-based companies in administrative tasks, documentation, CRM handling, and coordinating workflows across teams. I’m highly organized, proactive, and comfortable working independently in remote environments. I’ve worked with tools like Google Workspace, Notion, and internal ticketing systems, and I’m currently familiarizing myself with Jira and Confluence to quickly adapt to your workflow. I’m also exploring HubSpot CRM and process automation. I’m based in Spain and can fully support this role remotely. I’d love to hear more about the current stage of your company formation and the tools you’re currently using for task tracking and documentation. Looking forward to your reply! Regards, Patrick

@idoiamanes

I’m a freelance based in Bilbao. I’m used to coordinating tasks across external providers (legal, accounting, banking), tracking timelines and dependencies, and keeping everything organised . I focus on clarity, follow-through, and making sure nothing falls through the cracks. On the operational side, I work comfortably with process documentation, lightweight workflows, and CRM tools like HubSpot (contacts, basic workflows), always with a practical, scalable approach. I work independently as a freelancer, communicate clearly, and proactively flag risks or bottlenecks while proposing improvements. I’m primarily remote, but based in Bilbao and available for occasional on-site support if needed. Happy to discuss how I can support both the company setup phase and ongoing operations.