Long-Term Virtual Assistant for Administrative Tasks

@Talha8520

Hi! My rate is $15 AUD per hour, I'm available up to 20 hours a week, and I'm based in GMT+5 which overlaps comfortably with Brisbane so the working rhythm won't feel stretched on either end. For a similar role, I worked directly with the CEO of Spadoom, a European SAP consultancy, managing his day to day operations including inbox coordination, document organization, scheduling, and keeping everything structured and accessible across shared systems. It was a long term engagement where discretion and consistency were expected from day one, which is exactly the kind of working relationship you're describing here. I'm comfortable across Google Drive, Gmail, and Notion, and I have no issue signing a confidentiality clause before we start. I'll handle everything in writing so there's always a clear confirmation trail, and the weekly check-in works perfectly for keeping things aligned without taking up more time than necessary. Looking forward to hearing from you!

@onlinejob247

Hello, With over 15 years of experience as a Virtual Assistant, I have a strong focus on organization and efficiency. I’m familiar with managing files and databases. In this role: - I will handle tasks such as organizing and renaming documents in Google Drive according to your strict naming conventions. - Updating Notion databases based on your voice memos, and exporting Gmail threads to PDFs for archiving. - Additionally, I will manage invoice tracking, send templated emails for your approval, and maintain a contact tracker to keep everything streamlined. An advantage is my proficiency in Google Drive, Gmail, and Notion.

@tmoi06

Hello Sir, I specialize in web research, data mining, cleaning, and admin support. I am 100% confident I can execute the project well. ✅ Why Me: ✔ 500+ projects completed on Freelancer.com ✔ 5.0-star rating and repeat international clients ✔ Fast turnaround and responsive communication For better clarification, you can also look at the 500+ excellent 5-star reviews I have earned on the Freelancer site. If you’d like, I can prepare a short sample using your instructions to show my work quality before we start. Looking forward to working with you. Thanks Ayan NB: Ready for a quick chat, if required. Any ongoing work will be highly appreciated.

@zayertech

I have been providing high-quality virtual assistance and project management services for over 5 years now, and I am excited about the opportunity to bring my skills to your ongoing administrative project. Your need for extensive proficiency in Google Drive and Notion perfectly aligns with my expertise. In addition to my technology skills, I am a PMP-certified professional, which helps me strategize and execute tasks efficiently. Additionally, my proficiency in automation tools such as Zapier and Power Automate can be an added advantage for your project as it enables me to implement efficient solutions and streamline processes. Furthermore, my strong organizational abilities will be key while maintaining databases and managing files to ensure the naming conventions are strictly adhered to. Let’s connect further and discuss how we can create an impactful working relationship that guarantees optimal efficiency for your project.

@HiraMahmood4072

Hello, I have over 7 years of experience in Excel, Data Entry, and Web Search. I have carefully read your requirements for a long-term virtual assistant for administrative tasks involving file organization and database updates. To efficiently handle this project, I will meticulously organize and rename documents in Google Drive following a strict naming convention. I will update Notion databases by transcribing and filing voice memos. Additionally, I will export Gmail threads to Drive PDFs, deduplicate Drive by archiving old versions, track invoices and payments, send templated emails after your approval, and maintain a contact tracker. I possess excellent written English skills and am proficient in Google Drive, Gmail, and am willing to quickly learn Notion. With a reliable internet connection and professional discretion, I am ready to sign a confidentiality clause to ensure the security of your project. I would like to discuss this project further with you. Please connect with me in the chat for a detailed conversation. You can visit my Profile https://www.freelancer.com/u/HiraMahmood4072 Thank you.

@Tosinojo

Hi, I can help you keep your Drive, Notion, and email systems clean and organized. Let me be your virtual assistant. I have experience with strict file naming, Notion updates from voice notes, Gmail organization, and tracking invoices and contacts. I’m reliable, detail-oriented, and comfortable working with confidential information. 10 hrs/week | GMT+1 Example: Managed Drive, email workflows, and Notion updates for a client using voice memos and structured systems. Please send a message so we can discuss further.

@ashiiq82

Hello, I can support you long-term with organized Google Drive management, Notion updates, and accurate email/admin tasks while maintaining strict confidentiality Honestly, your project has me hooked. It's right up my alley, and I've handled similar VA roles where I managed structured file systems, transcribed voice notes into organized databases, maintained trackers, and ensured zero data loss while deduplicating records. I’m comfortable with Google Drive, Gmail, and can efficiently work in Notion, following strict naming conventions and processes with high attention to detail. Hourly Rate: $15/hr Availability: 5–10 hours per week Timezone: GMT+6 Experience: Previously managed document organization, email handling, and structured data tracking for clients, including maintaining spreadsheets, handling sensitive information, and ensuring consistent file systems. Thanks Ash

@boluwatifefelixg

Hello, With over 6 years of experience as a Virtual Assistant, I have a strong focus on organization and efficiency. I’m familiar with managing files and databases. In this role: - I will handle tasks such as organizing and renaming documents in Google Drive according to your strict naming conventions. - Updating Notion databases based on your voice memos, and exporting Gmail threads to PDFs for archiving. - Additionally, I will manage invoice tracking, send templated emails for your approval, and maintain a contact tracker to keep everything streamlined. An advantage is my proficiency in Google Drive, Gmail, and Notion. Regards, Blessing

@ahmedsadek111124

Hello! I can help as a reliable long-term virtual assistant to manage your Google Drive files with precise naming, update Notion databases from your voice memos, and handle Gmail thread exports. I’m comfortable with careful invoice tracking, email templating with your approval, and maintaining contact trackers. I understand the need for confidentiality and smooth communication via WhatsApp or email along with weekly video check-ins. How do you prefer to share your voice memos for transcription and database updates? Thanks,

@KrishSfdcDev

Hi I have expertise in Notion Setup, can create custom objects,fields,columns,formulas,tasks,email, activity notes, reports and dashboards, import and export of data .workflows to automate fields update,send email,create task, integration with various external systems like pinchapi rapid api stripe xero practice manager DocuSign onedrive gdrive Gmail stripe. I have set-up Notion from scratch for clients. Kindly review my profile and ping me on chat to discuss further. Regards Ritu

@abdullahch333q

As a dedicated and detail-oriented data entry specialist, I have the skills and experience necessary to excel in this ongoing virtual assistant role. I'm proficient in Google Drive, Gmail, and Notion, which aligns perfectly with your project requirements. My exceptional organizational skills ensure that files are not just organized but also renamed using strict naming conventions. Deduplication of files and tracking invoices and payments are tasks I perform with proficiency. But my skills aren't limited to the mentioned platforms; I'm adept at learning new tools quickly. This includes your requested programs as well as broader artificial intelligence and modern tech skills like AI-Powered Data Entry, OCR, and AI Email Automation. These proficiencies enable me to critically analyze and process data for better productivity and efficiency, translating into significant benefits for your long-term project. Commitment to deadlines, client satisfaction, discretion, and respect for confidentiality are cornerstones of my work ethic. This is vital considering the nature of your active legal matter which absolutely requires strict confidentiality. Weekly 15-minute video check-ins offer us an opportunity to get synced up irrespective of timezones. Your satisfaction is my priority; together we can achieve remarkable results. Let's start this journey towards optimized productivity today!

@FarrukhShakeel1

Hi there, I have worked as a Virtual Assistant in outreach, handling client communication via LinkedIn, Email, and through Discovery Calls. I have been doing this for the past 1.5 years with a target market of Germany, Romania, and Italy. I already have a good amount of experience with Google Drive and Gmail; however, Notion is something I will have to learn, and I'm willing to do so (have used Notion a little bit, only to get updates from a client in one of the previous projects). I see that you're based in Brisbane, and I'm 5 hours behind, but I can work during Brisbane business hours and will be available for 5–10 hours/week. I will be charging $20 per hour and will need your assistance in getting to know how your system actually works. Once I get hands-on experience, I will be able to do things on my own. Feel free to reach out. I'm happy to sign the NDA. Thank you.

@hr157

Hi, I can support you as a reliable, detail-focused VA for your confidential, ongoing workflow. Rate: $12/hour Availability: 8–10 hrs/week Timezone: IST (UTC+5:30), flexible overlap for check-ins Strong experience with Google Drive organization (strict naming, folder structures, deduplication & archiving) Hands-on with Notion databases (data entry, structuring, quick learning for custom setups) Accurate transcription from voice memos → clean, structured entries Gmail management (thread export to PDF, labeling, tracking) Invoice/payment tracking with clean logs Careful handling of sensitive data with strict confidentiality Similar Work: Managed document systems and Notion trackers for a consulting client—organized 1,000+ files, maintained contact database, handled email workflows, and ensured zero data loss during deduplication. I’m comfortable with your communication style (voice → written confirmation) and weekly check-ins. Let’s connect and collaborate.

@ProfMercy

Hi. I’m available at $10 AUD/hour for 10–30 hours weekly. I have prior experience working as a virtual assistant in a travel agency, where I handled Notion updates, organised Google Drive files, communicated via WhatsApp, and created and stored Canva content alongside articles among other tasks. I’m detail-oriented, comfortable with structured systems like naming conventions and trackers, and able to handle confidential work responsibly. I’m available for long-term support with consistent communication and weekly check-ins. Please contact me if you wish to continue, thank you.

@professorxwriter

With my extensive expertise and experience as a Virtual Assistant, I believe I am the perfect fit for your ongoing administrative tasks project. Given my successful track record with Google Drive, Gmail, Notion, and similar tools, you can trust me to handle your documents meticulously and maintain strict naming conventions while updating databases regularly. Moreover, my proficiency with English – as a professional Content Writer – ensures excellent written communication, which is vital for maintaining professional correspondence and drafting templated emails that require your approval before sending. Additionally, my previous roles encompassed tasks such as handling invoices and payments alongside tracking contact information - skills that are essential for this engagement. Furthermore, Confidentiality is of utmost importance when dealing with sensitive information pertaining to legal matters; and I can assure you of my commitment to not only signing a confidentiality clause but also upholding the strictest professional discretion in all aspects of the project. In summary, my reliable internet connection combined with my undying commitment to delivering quality results within the agreed time frames make me an ideal candidate for this role. With me as your virtual assistant, you gain peace of mind knowing that your project will be handled efficiently and confidentially allowing you more time to concentrate on other aspects of your work.

@carlosd178

Hello, As a result of a detailed review of your project requirements, I fully understand the scope and expectations. I have experience supporting long-term VA workflows with structured data handling and I'm available to start your project right now. I bring deep expertise in data entry, Notion, Google Drive, Gmail management, transcription, and database management with over 10 years of experience. One of the key challenges in projects like this is maintaining strict consistency across file naming, database updates, and document handling while ensuring full confidentiality and accuracy, especially when working with ongoing legal-related data. My approach would be to follow a clear naming convention system in Drive, structure Notion databases cleanly from voice inputs, handle deduplication safely (archive only), and manage email exports and tracking with precise organization and audit-friendly records. I have a couple of quick answers to your questions. • Hourly rate: $15 USD/hour. • Availability: 8–10 hours per week, long-term. • Timezone: Flexible (can align with your schedule). • Experience: I’ve handled similar VA roles involving document organization, Notion database updates, and email management workflows. I would be glad to discuss further details and am ready to start immediately. Looking forward to hearing from you. Best regards, Carlos

@dorisnst

Hi there, Your workflow immediately stood out to me — especially the combination of structured file organization + Notion updates from voice memos, which requires both accuracy and consistency. I can support you by keeping everything clean, traceable, and easy to manage without disrupting your system. I’m very detail-oriented, especially when working with structured systems and confidential information. I also understand the importance of precision and discretion, particularly in sensitive projects. Availability: 5–10 hours/week Timezone: AEST Rate: $15 USD/hour Example of similar work: I’ve handled data entry and file organization tasks involving structured spreadsheets and document management, ensuring accuracy, consistency, and easy retrieval for ongoing use. I’m comfortable adapting quickly to your workflow and can follow instructions closely, especially when consistency is critical. Looking forward to supporting you long-term. Best regards, Doris

@Nahid357790

Hello, i can help you organize your google drive, manage notion updates, and handle email/admin tasks with accuracy and confidentiality. i understand that this work needs strict structure and discretion, so i focus on clean file organization, accurate transcription, and consistent tracking. i’ll handle document naming, notion updates from voice notes, gmail exports, invoice tracking, and contact management in an organized way. rate: $10/hr | availability: 5–10 hrs/week | timezone: GMT+6 ⭐ i can do a quick trial if you want are you available for a quick chat?

@smzaman01

Hi, I can support your project with structured file management, accurate transcription from voice memos, and organized database updates. I’ve handled Google Drive cleanup (renaming, deduplication, archiving), Gmail thread exports to PDF, invoice tracking, and contact database maintenance. I’m comfortable following strict naming conventions and working carefully on confidential/legal materials. My written English is strong, and I provide clear, reliable communication. Rate: $8/hr Availability: 10 hrs/week Timezone: UTC+6 Similar work: Managed document organization, transcription, and admin workflows for a small business, including Drive structuring and email handling. Available to start immediately and join weekly check-ins.