MS Power Apps and SharePoint Project Management App

@diektech

Hi, This is Elias from Miami. I checked your project description and understand you need an internal Power Apps solution connected to SharePoint Lists where project hour requirements are created first, eligible staff are notified based on staff type, team members submit weekly availability, and admin approves hours until the required allocation is filled. I’ve worked on business workflow apps with Power Apps, SharePoint, role-based filtering, approvals, and structured internal processes, so I understand how to keep this reliable and easy for staff and admins to use. For approach, I’d build the app around clear stages: project creation, staff-type matching from SharePoint, weekly availability submission, admin approval/allocation, and status visibility. I’d keep the data structure flexible so Phase 2 can add more functionality without rebuilding the core logic. I have a few questions to get a better understanding: Q1 – Will each project require staff to submit availability for all weeks at once, or should they be able to update week by week over time? Q2 – Do you want notifications handled through Power Automate/email, or should the first phase keep alerts simpler inside the Microsoft environment? Q3 – For admin approval, should hours be approved manually per person per week, or do you want recommended allocation logic once the required hours are nearly filled? Looking forward to hearing from you.

@DngPhgNam

⭐⭐⭐⭐⭐ ✅Hi there, hope you are doing well! I recently completed a Power Apps project connected to SharePoint Lists for internal resource tracking, which streamlined staff hour inputs and admin approvals smoothly. The vital factor for success is ensuring accurate user role-based access and seamless integration between Power Apps and SharePoint Lists. Approach: ⭕ I will design the Power App to initiate project creation with required staff hours clearly defined. ⭕ Implement staff notifications and hour input screens filtered by staff types. ⭕ Build an approval workflow allowing admins to approve hours up to the required total. ⭕ Configure SharePoint Lists to manage project staff type mappings and hour data efficiently. ⭕ Prepare for potential phase 2 enhancements by structuring the app modularly. ❓ Could you please confirm the exact staff types and if any additional fields are needed for project or staff profiles? I’m confident in delivering a robust, user-friendly app tailored to your specifications that maximizes efficiency and scalability. Best regards, Nam

@juanjosec63

Hi, I have 9 years experience in (Power Apps, SharePoint Lists, Microsoft 365, Azure, and internal workflow automation). For this project, I have real hands-on experience building Power Apps solutions on top of SharePoint, and I will design a clean app that manages project requirements, notifies staff, controls access by staff type, captures weekly availability, and supports admin approval logic while keeping the structure scalable for your phase 2 expansion. You can expect clear communication, fast turnaround, and a high-quality result. Best regards, Juan

@techsty2014

Interesting project. I will build a Canvas Power App over 4 SharePoint lists: Projects, StaffTypes, StaffDirectory (user to type), HourSubmissions. Type-based gating uses a people lookup on the staff record, filtering project visibility to matching staff only. Admin approval screen shows cumulative approved hours vs total required, with validation blocking approvals past the cap. Power Automate notifies matched staff via email or Teams adaptive card on new projects. Licensing note: Canvas + SharePoint lists stays on your standard M365 license. Premium per-user only kicks in if phase 2 brings Dataverse or custom connectors. Questions: 1) Notifications: Teams, email, or both? 2) Can one staff member cover multiple types? Looking forward to talking through the details. Best regards, Faizan

@mahig47

Hello! Based on your project description, you are looking to develop an internal project management application using MS Power Apps integrated with SharePoint Lists, where project requirements, staff availability, and approval workflows are managed in a structured and efficient way. The system should allow defining staff hour requirements over a timeline, notifying relevant staff based on their type, collecting weekly availability inputs, and enabling admin level approvals while ensuring only eligible staff can participate based on predefined categories. I will focus on building a well structured Power Apps solution connected seamlessly with SharePoint Lists, implementing clear workflows for project creation, staff notifications, controlled input forms, and admin approval processes, ensuring data accuracy and ease of use. I have 7+ years of experience in building business applications and workflow driven systems. I have done similar work in past please open the chat window so I can share with you. I focus on creating scalable and easy to manage solutions that can also support your planned phase 2 enhancements without major rework. Please contact us to discuss your workflow expectations and approval structure so we can align and get started effectively. Best regards, Nikita Gupta

@wasifmuneer

Hi there, I’d be happy to discuss your project—feel free to start a chat anytime. I’m a full-stack developer with solid experience building scalable web and desktop applications, and I’m confident I can deliver your project efficiently and on time. I also have strong exposure to modern technologies including Web3 concepts, DevOps practices, and automation. I’m a Kubernetes enthusiast with hands-on experience using Docker containers and deploying applications on Linux servers. My expertise includes: MERN / MEAN Stack (development + team management) .NET Core APIs with Angular, including D3.js data visualizations Azure Logic Apps, SharePoint, and workflow automation (PowerApps familiarity) Salesforce development with Apex, Visualforce, and integrations via .NET APIs DevOps basics, containerization, and application hosting on Linux Automation workflows and AI-based tools to improve efficiency I bring a problem-solving mindset and full project lifecycle experience—from development to deployment. Looking forward to hearing from you. Thank you!

@hr157

Hi, This is a great use case for Power Apps—but it needs to be structured correctly so approvals, role filtering, and data integrity work smoothly. That’s exactly how I’ll build it. What I’ll deliver: Power Apps app connected to SharePoint Lists Project creation flow (define duration, total hours, staff types) Staff notification + availability input (weekly hours) Role-based access (only eligible staff types can submit) Admin approval system (approve/reject hours up to required total) Clean dashboards (project status, hours filled vs required) SharePoint Structure: Projects List (details, required hours, duration) Staff List (type mapping, eligibility) Availability List (weekly submissions per staff) Approvals List (admin decisions) Approach: Use Power Apps + Power Automate for notifications & approvals Ensure validation (no over-allocation of hours) Keep UI simple for internal users Deliverables: Fully working Power App Connected SharePoint backend Basic documentation for usage Timeline: 3–5 days for Phase 1 Why me: Strong experience with Power Apps + SharePoint workflows Focus on clean logic and user-friendly design Scalable setup for Phase 2 enhancements Ready to build a system that keeps your staffing process organized, controlled, and efficient.

@TheSecondSource

Hey! We’re a team of 62 professionals specializing in Microsoft Power Platform development and SharePoint-based workflow systems with 9+ years of experience building internal resource planning and allocation apps. Here’s how we can help: * Build Power Apps interface connected to SharePoint Lists * Create project-based staff hour allocation and tracking system * Restrict staff input based on role type and permissions * Implement admin approval workflow for total hour control Could you confirm if you want the MVP focused only on core allocation flow first, or should we also design the Phase 2 structure for scaling additional automation and reporting from the beginning?

@natanr28

Hi there, The tricky part here isn’t building forms in Power Apps, it’s enforcing correct staff-type eligibility and preventing over-allocation when multiple users submit hours concurrently. You’re essentially creating a controlled allocation system where projects define required hours by staff type, users submit availability, and admins approve within strict limits. I’ve built Power Apps + SharePoint solutions where list relationships, delegation limits, and concurrent updates caused issues if not structured carefully. My approach: 1. design normalized SharePoint lists (Projects, Staff, Availability, Allocations) with clear relationships 2. enforce staff-type filtering at query level (not just UI) 3. implement approval logic that caps hours dynamically based on remaining capacity 4. use Power Automate for notifications and approval flows Key risk I’d manage is race conditions where multiple approvals exceed required hours. Would you want real-time visibility of remaining hours per project during approvals?