Commercial Land Sourcing Engine with SDR shadowing/email support and CRM maintenance and research

$6-12 USD / hour

Completed

Posted 4 months ago

$6-12 USD / hour

Ops Lead — Land Sourcing Engine (CRM + Data/Scraping + Market Intel + SDR QA) | Australia hours One-line summary Build and run the backend machine for commercial property development land-sourcing platform: agent list-building (scraping/manual), CRM architecture + QA, comms stack integration, market intel reporting, and SDR shadowing/email inbox management in AEST. Your Responsibilities A) Agent List-Building + Scraping / Market Mapping • Build and maintain clean lists of industrial/commercial agents by target city/catchment • Use [login to view URL] primarily as a directory to identify agents/agencies (plus other directories as needed) • Data hygiene: de-dupe, standardize agency names, ensure correct phone/email, tag by city/corridor • Maintain “A-list / B-list” and rainmaker tagging (who actually controls off-market) Deliverable: a structured master agent list ready for SDR outreach and cadence. B) CRM Architecture + Implementation (Pipedrive preferred) • Implement CRM as two linked databases: 1. Agents/Agencies (Contacts) = relationship owner, cadence, tags, notes 2. Land Opportunities (Deals/Parcels) = each site as its own record, linked to agent • Add required custom fields + tags (zoning, site area, frontage, exposure, access, services, constraints, timing, price guide $/sqm, comps mentioned, follow-up date, etc.) • Build pipelines/stages, views/filters, and dashboards for weekly decision-making • Implement “non-negotiable logging” rules: no missing minimum fields Deliverable: CRM live with schema, stages, required fields, and QA rules. C) Comms Stack Integration (Dialpad / Shared inbox / Logging) • Integrate Dialpad (or other agreed VoIP) with CRM for call logging (and SMS logging if supported) • Set up shared mailbox / email logging into CRM so all contact touches are captured • Set up basic automations: follow-up tasks, reminders, cadence triggers Deliverable: end-to-end workflow where calls/emails log correctly and tasks are generated. D) SDR Shadowing + QA + Cadence Enforcement (AEST overlap required) + Communal Email/SMS Inbox Management • Shadow the SDR during early call blocks (AEST) • Ensure each call outcome is logged correctly and follow-ups scheduled • Maintain cadence rules: • A-list: touch every 2–4 weeks • B-list: touch every 4–8 weeks • Provide coaching feedback via QA, not vibes (completeness, outcomes, speed-to-log) • Shared inbox management (deal responses + routing) Monitor the communal email inbox and: • Respond to agent emails same day where possible (templates provided; personalize lightly). • Request missing documents (plan/IM, services info, zoning, timing, price guide). • Log the interaction into CRM (contact + deal). • Escalate “maybe yes” opportunities to the principal quickly with a short summary and any relevant info Deliverable: SDR runs smoothly with high-quality logging and consistent follow-up. No inbound deal gets lost; every inbound is logged + actioned. E) Weekly Reporting + Market Intel (this is not optional) • Weekly report covering: • outreach volume + connects • database additions • opportunities received (count + quality) • follow-ups due next week • data completeness/QA pass rate • Market intel captured systematically: • corridor pricing $/sqm (arterial exposure industrial/commercial) • upcoming releases / who controls them • which agencies consistently have off-market stock • qualitative notes that improve agent credibility and hit-rate Deliverable: one-page weekly report + updated intel log. ⸻ Working Hours (Non-negotiable) • Must overlap Australian Eastern time (AEST) for SDR shadowing/training • Minimum: 2–3 hours overlap on agreed SDR blocks (e.g., 9:30–11:30am AEST) at least 4 days/week ⸻ Required Experience (Must-have) • Real estate cold calling operations experience (commercial/industrial preferred) • You don’t need to be the caller, but you must understand the workflow and QA it • CRM build + administration experience (Pipedrive strongly preferred) • Scraping/manual list-building experience (directories, agent pages, de-dupe, enrichment) • Strong process discipline: checklists, QA, “hard standards,” and reporting • Comfortable being accountable for backend continuity (the machine must not depend on one SDR)

Project ID: 40191835

About the project

19 proposals

Remote project

Active 4 mos ago

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Awarded to:

@aasra51214

I’m a CRM and real estate operations specialist with 10+ years of experience building end to end sourcing and outreach systems. I’ll build a clean agent database, implement a dual record CRM in Pipedrive, enforce non negotiable QA and cadence, integrate calls and email logging, shadow SDRs during AEST hours, and deliver weekly reporting with actionable market intel. My strength is turning outreach into a repeatable machine so no lead is lost and decisions are data driven. Ready to set this up fast and run it cleanly.

$500 USD in 7 days

4.5

(2 reviews)

4.2

19 freelancers are bidding on average $55 USD/hour for this job

@Rekhathakur

Hello I have thoroughly reviewed your project description and am confident in my ability to assist you in completing it successfully. I believe it would be highly beneficial to delve deeper into the specifics of the job to determine the most effective way forward. I am open to scheduling an interview at your convenience, and I genuinely appreciate the chance to collaborate with you on this project. Your response is eagerly anticipated, and I'm excited about the prospect of working together. Thank you for considering my proposal. Looking forward to your prompt reply! Best regards Rekha!!!

$10 USD in 40 days

5.0

(1 review)

6.0

@n2rtechnologies

Hello, I am excited about the opportunity to lead your Commercial Land Sourcing Engine project. My experience in CRM maintenance, coupled with data scraping and market intelligence, positions me perfectly to enhance your operations. I will ensure that the data sourcing is accurate and up-to-date, providing you with the insights needed for effective decision-making. In addition, I will support your SDR team through quality assurance and email support, streamlining communication and enhancing your outreach efforts. My focus will be on delivering actionable market intel and maintaining a robust CRM system that aligns with your business objectives. I look forward to discussing how I can contribute to your project and drive its success. Regards, Nurul Hasan

$200 USD in 7 days

4.0

(3 reviews)

6.4

@volodymyrkoval

Hi there, I am excited about the opportunity to support your Commercial Land Sourcing Engine. With over 10 years of experience in real estate operations, I have successfully built and maintained CRM systems, streamlined agent list-building processes, and integrated various communication tools. I understand the intricacies of data scraping and market mapping, ensuring data hygiene and a well-structured agent list for effective SDR outreach. My expertise in Pipedrive allows me to set up tailored CRM architectures that facilitate efficient workflows and decision-making processes. My commitment to details will ensure seamless SDR shadowing, quality assurance, and timely follow-ups. I can start immediately and propose to deliver the first structured master agent list within one week, followed by the CRM setup shortly thereafter. Sincerely, Volodymyr

$50 USD in 42 days

5.0

(1 review)

3.7

@katerynai2

Hello, With over eight years of experience as a full-stack engineer, my skillset aligns perfectly with the different components of this project. I understand that well-built and efficiently operated CRM systems are the backbone of any successful enterprise. My past experiences collaborating on large-scale projects equip me with the necessary skills, such as CRM architecture and implementation (including work with Pipedrive), to deliver a functional and reliable system. Moreover, my proficiency in data management and automation techniques makes me an ideal fit for the Agent List-Building + Scraping / Market Mapping component. My meticulous approach ensures all data is clean, structured, and tagged properly for efficient use in your SDR outreach efforts and cadence. As an added benefit, my background in real estate cold calling operations allows me to not only understand but improve the workflow through thorough quality assurance. Finally, my commitment to transparency and strong communication skills will ensure smooth coordination between team members during SDR shadowing/training sessions. Additionally, my capability to design one-page weekly reports that encapsulate outreach volumes, connects, database additions, opportunities, follow-ups and more aligns with your need for weekly reporting + market intel management. Upholding a high standard of quality while being mindful of time-sensitive negotiations has been key to my success Thanks!

$50 USD in 31 days

0.0

(1 review)

0.0

@Coredev794

Hi Ho, We would like to grab this opportunity and will work till you get 100% satisfied with our work. We are an expert team which have many years of experience on Project Management, CRM, Market Research, Real Estate, Data Scraping, Lead Generation, Data Management, Pipedrive Lets connect in chat so that We discuss further. Thank You

$9 USD in 40 days

0.0

(0 reviews)

0.0

@hassann007

Hey , I just finished reading the job description and I see you are looking for someone experienced in Data Management, CRM, Market Research, Real Estate, Pipedrive, Project Management, Lead Generation and Data Scraping. This is something I can do. Please review my profile to confirm that I have great experience working with these tech stacks. While I have few questions: 1. These are all the requirements? If not, Please share more detailed requirements. 2. Do you currently have anything done for the job or it has to be done from scratch? 3. What is the timeline to get this done? Why Choose Me? Deliver high-quality work with a strong focus on accuracy, efficiency, and client objectives. Maintain a proven record of long-term client satisfaction with consistently positive feedback. Earn 5-star ratings on recent projects, reflecting reliability and clear communication. Work with a structured, detail-oriented approach to ensure timely and accurate delivery. Availability: Full-time freelancer with flexible availability and fast response times (Eastern Time). I will share with you my recent work in the private chat due to privacy concerns! Please start the chat to discuss it further. Regards, Hassan.

$10 USD in 15 days

0.0

(0 reviews)

0.0

@Dmitrydev1

Hi there, I’ve reviewed your Ops Lead brief for a Commercial Land Sourcing Engine and I’m confident I can design and ship the backend machine—from agent list-building and data hygiene to a robust Pipedrive CRM with linked Land Opportunities and clear, data-driven dashboards. I’ll begin with a two-database schema: Agents/Agencies (contacts with cadence, tags, notes) and Land Opportunities (each site as a deal linked to its agent). Custom fields will cover zoning, site area, frontage, exposure, services, timing, price guide and comps, and follow-up dates, with non-negotiable logging to ensure complete data before progressing stages. Dashboards will be tailored for weekly decision-making. For comms, I’ll integrate Dialpad (or an agreed VoIP) for call/SMS logging and set up a shared inbox with CRM logging and automation for follow-ups and cadence triggers. SDR shadowing will occur in AEST blocks, with QA coaching on outcomes, completeness, and timely logging. Cadence rules will be enforced: A-list touch every 2–4 weeks; B-list every 4–8 weeks; robust routing and fast inbound reply handling. Weekly market intel includes corridor pricing insights, upcoming releases, and off-market signals, plus a one-page report with additions, deals, and next-week follow-ups. I’ll start with a quick discovery and establish the CRM skeleton in 2 days, delivering full implementation in 14 days. Best regards,

$50 USD in 17 days

0.0

(0 reviews)

0.0

@Maxxionn

Hey , I just finished reading the job description, and I see you are looking for someone experienced in Pipedrive, Lead Generation, Market Research, CRM, Project Management, Data Management, Real Estate and Data Scraping. This is something I can do. Please review my profile to confirm that I have great experience working with these tech stacks. While I havea few questions: 1. Are these all the requirements? If not, please share more detailed requirements. 2. Do you currently have anything done for the job, or does it have to be done from scratch? 3. What is the timeline to get this done? Why Choose Me? 1. I have done more than 250 major projects. 2. I have not received a single bad feedback in the last 5-6 years. 3. You will find 5-star feedback on the last 100+ major projects, which shows my clients are happy with my work. Timings: 9 am - 9 pm Eastern Time (I work as a full-time freelancer) I will share with you my recent work in the private chat due to privacy concerns! Please start the chat to discuss it further. Regards, Arsalan Khan.

$10 USD in 29 days

0.0

(0 reviews)

0.0

@adily1

Hey , I just finished reading the job description and I see you are looking for someone experienced in Lead Generation, Market Research, Real Estate, CRM, Data Scraping, Data Management, Project Management and Pipedrive. This is something I can do. Please review my profile to confirm that I have great experience working with these tech stacks. While I have few questions: 1. These are all the requirements? If not, Please share more detailed requirements. 2. Do you currently have anything done for the job or it has to be done from scratch? 3. What is the timeline to get this done? Why Choose Me? 1. I have done more than 250 major projects. 2. I have not received a single bad feedback since the last 5-6 years. 3. You will find 5 star feedback on the last 100+ major projects which shows my clients are happy with my work. Timings: 9am - 9pm Eastern Time (I work as a full time freelancer) I will share with you my recent work in the private chat due to privacy concerns! Please start the chat to discuss it further. Regards, Adil.

$50 USD in 33 days

0.0

(0 reviews)

1.7

@haseebsidd07

Hey , I just finished reading the job description and I see you are looking for someone experienced in Market Research, CRM, Data Scraping, Data Management, Pipedrive, Real Estate, Project Management and Lead Generation. This is something I can do. Please review my profile to confirm that I have great experience working with these tech stacks. While I have few questions: 1. These are all the requirements? If not, Please share more detailed requirements. 2. Do you currently have anything done for the job or it has to be done from scratch? 3. What is the timeline to get this done? Why Choose Me? 1. I have done more than 250 major projects. 2. I have not received a single bad feedback since the last 5-6 years. 3. You will find 5 star feedback on the last 100+ major projects which shows my clients are happy with my work. Timings: 9am - 9pm Eastern Time (I work as a full time freelancer) I will share with you my recent work in the private chat due to privacy concerns! Please start the chat to discuss it further. Regards, Syed.

$10 USD in 23 days

0.0

(0 reviews)

3.3

@phpxpert89

Hello Ho Tak C., I checked your project, and it looks interesting. This is something we already work on, so the requirements are clear from the start. We mainly work on Project Management, CRM, Market Research, Real Estate, Data Scraping, Lead Generation, Data Management, Pipedrive We focus on making things simple, reliable, and actually useful in real life not overcomplicated stuff. Let’s connect in chat and see if we’re a good fit for this. Best Regards, Ali nawaz

$9 USD in 40 days

0.0

(0 reviews)

0.0

@bmicicfl

Hi, this role matches my background well. I’ve handled commercial real estate CRM setup (Pipedrive), agent list building from directories, data cleanup, and SDR support/QA. I can manage CRM structure, logging rules, comms integration, shared inboxes, and weekly reporting. I’m comfortable overlapping AEST hours for SDR shadowing and coordination. Happy to discuss further.

$12 USD in 40 days

0.0

(0 reviews)

0.0

@sasaprogramer21

I understand this role is not generic VA work. You want a repeatable land sourcing machine: clean agent intelligence, strict Pipedrive structure, logged comms, SDR QA, and weekly market intel that compounds over time. I can own the backend workflow end to end. Agent mapping Build a master list from RealCommercial and other directories, de dupe agencies, enrich email and phone, tag by city corridor, and maintain A list, B list, and rainmaker flags. Pipedrive build Set up two linked databases: Agents as Contacts and Parcels as Deals, with required fields for zoning, site area, frontage, constraints, timing, price guide, comps, and next action. Enforce non negotiable logging so nothing progresses incomplete. Comms and cadence Integrate Dialpad and shared inbox logging, automate follow ups and reminders, and ensure every touch is captured. SDR shadowing and inbox ops Overlap AEST call blocks, QA outcomes, schedule next steps, respond same day to inbound agents, request missing docs, and escalate qualified sites fast. Weekly reporting One page KPI report plus corridor pricing and controller intel. Availability: 9:30 to 11:30am AEST, 4 days per week.

$15 USD in 40 days