Pre-Opening Project Coordinator/VA for Glamping Resort + Race Track Startup

I am developing a campground / glamping resort with a race track and motorsport experience component in Dallas Texas. The property has not been acquired yet, but we expect to acquire it in approximately 45 days. I want to use this planning period to get everything organized so that once the property is acquired, we can move quickly. I am looking for a highly organized Pre-Opening Project Coordinator/VA to help prepare the launch and assist with other tasks within my other businesses and personal (this is a small component) This is not a basic virtual assistant role. I need someone who can research suppliers, call vendors, get pricing, organize quotes, compare options, coordinate other freelancers, turn a large project into a clear execution plan and take on tasks outside this scope related to other to-do's personally and professionally. You will help organize planning for: - glamping stays, seacans, tents, cabins, furniture, bathrooms, showers, communal areas, and site materials, - race track planning, kart builders, customization vendors, timing systems, safety gear, and related suppliers - website, booking system, SEO, social media, influencer marketing, and marketing company research - laborers, contractors, freelancers, and local service providers - misc personal and professional You do not need to personally be a marketing expert, construction expert, or motorsport expert. Your job is to help find the right companies/people, get pricing, organize the options, and keep the project moving. Main Responsibilities Research and contact suppliers Call vendors and request written quotes Build organized comparison sheets Track pricing, lead times, deposits, delivery requirements, and pros/cons Research marketing companies, website companies, SEO companies, and social media/influencer support Help organize freelancers and outside specialists Create a master budget and vendor tracker Coordinate with me on personal tasks and to-do's Keep follow-ups organized and make sure nothing gets lost Ideal Candidate You should be: - very organized - comfortable calling businesses - good with spreadsheets - able to work independently - strong and relentless at follow-up - practical and detail-oriented - available during U.S. business hours - US citizen Bonus experience: - project coordination - construction admin - procurement - hospitality - campground/resort operations - event venues - executive assistant work for a business owner First 45-Day Goal By the time the property is acquired, I want to have: - supplier lists - quote comparisons - marketing company options - website company options - furniture/decor pricing & suppliers - bathroom/shower options - race track and kart vendor options - labor/contractor shortlist - first-purchase list - budget tracker - to-do list much more manageable Hours & Pay Budget: $15–$40/hour, depending on experience. The higher range is for someone with strong project coordination, construction, procurement, or hospitality experience. Someone that can get the job done. To Apply Please answer these questions: Have you ever coordinated suppliers, contractors, vendors, or freelancers before? Are you comfortable with the entirety of this role? How will you excel in the role? What hourly rate are you applying at? How many hours per week are you available? **This role requires calling U.S. suppliers/companies from a U.S. number during U.S. business hours. Please confirm you can do this before applying**

Project ID: 40412083