Virtual Executive Assistant for Start-Up

$30-250 USD

Closed

Posted 4 months ago

$30-250 USD

Paid on delivery

As a Virtual Executive Assistant, you will play a crucial role in supporting high-level business operations and ensuring seamless communication and task management. Your primary responsibility will be to maintain vigilant oversight of meetings, capturing key commitments and action items, and ensuring their timely execution. Key Responsibilities: Meeting Management and Follow-up: Attend and actively participate in all meetings Capture detailed minutes, focusing on commitments and action items Update calendars with follow-up tasks and deadlines Monitor progress on commitments and provide regular status updates Financial Administration: Manage accounts and perform bookkeeping duties on Zoho books. Add expenses and help update budget Prepare and maintain financial records and reports Documentation and Reporting: Create, edit, and format various business documents Compile and prepare reports as required Task Coordination: Oversee and coordinate daily operational tasks Liaise with team members to ensure timely completion of assignments Administrative Support: Provide general administrative assistance as needed Manage correspondence and communication on behalf of the executive Project Methodology: Adhere strictly to established communication protocols and project timelines Attend mandatory daily video meetings via Google Meet (exceptions for extreme circumstances) Maintain clear and consistent communication channels Work Schedule: This is a startup environment with dynamic scheduling requirements Daily work commitment is expected, with flexibility regarding weekends (to be mutually agreed upon) Available for discussions and meetings after 4 PM Qatar Time Additional Requirements: Excellent organizational and time management skills Strong attention to detail and ability to multitask Proficiency in relevant software and digital tools Ability to work independently and as part of a team Adaptability to changing priorities and deadlines This role requires a proactive, detail-oriented individual capable of managing multiple tasks efficiently while maintaining high standards of accuracy and confidentiality.

Project ID: 39230808

About the project

115 proposals

Remote project

Active 3 mos ago

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115 freelancers are bidding on average $156 USD for this job

@hamzanauman955

Hi, I've reviewed your job description and understand you're seeking a Virtual Executive Assistant for a startup environment. With my experience in calendar management, document preparation, email coordination, and supporting leadership teams remotely, I can help bring structure and efficiency to your daily operations. I'm highly organized, dependable, and proactive when it comes to handling executive-level support tasks. I'd love the opportunity to contribute to your growing business. Best regards, Hamza Nauman

$250 USD in 7 days

5.0

(268 reviews)

8.5

@schoudhary1553

With over seven years of experience, I am confident in my ability to excel as a Virtual Executive Assistant for your start-up. My extensive background as a Full Stack Developer with companies like Metlife GOSC and DXC Technologies has equipped me with top-tier organizational and time management capabilities, which are essential for this role. Moreover, having dealt extensively with sensitive data, I understand the absolute necessity for accuracy, confidentiality and have consistently delivered on these fronts. Proficiency in various relevant software and digital tools including Zoho books, Excel, Google Spreadsheets, allows me to efficiently handle financial administration and bookkeeping duties. My experience in the field of web scraping and web automation provides me an edge in managing documentation and reporting tasks promptly and effectively. As a full stack developer I am adept at technology often used for meeting management allowing for better multitasking.

$180 USD in 3 days

4.9

(567 reviews)

8.5

@tiaratechies

Dear Sir/Madam, Greetings of the day. I am eager to assist as your Virtual Executive Assistant, ensuring seamless communication, task management, and operational efficiency. I specialize in: Meeting Management: Capturing minutes, tracking commitments, and updating calendars. Financial Administration: Managing accounts, bookkeeping on Zoho Books, and maintaining records. Task Coordination & Reporting: Overseeing daily operations, preparing reports, and handling correspondence. With strong organizational skills and adaptability, I am available after 4 PM Qatar Time for meetings. Let’s discuss how I can support your business effectively. Best regards, VJ.

$500 USD in 2 days

5.0

(111 reviews)

7.6

@TechNamrata09

Hi, I have carefully read your job description and am confident that my skills align perfectly with your needs. As an experienced Virtual Executive Assistant, I specialize in meeting management, task coordination, and administrative support. I excel in capturing meeting minutes, tracking commitments, and ensuring timely execution of tasks. My expertise includes managing schedules, updating calendars, preparing reports, and organizing business documents. Additionally, I am skilled in coordinating daily operations, overseeing task completion, and maintaining clear communication with team members. I am highly organized, detail-oriented, and adaptable. With proficiency in Microsoft Office, G-Suite, and other digital tools, I can efficiently handle executive support tasks. Let’s connect to discuss how I can support your business. Looking forward to collaborating with you! Thank you, Chetan T

$100 USD in 7 days

5.0

(113 reviews)

7.3

@zayertech

Hello Dear, We at Zayer Tech are pleased to offer our services for your virtual assistant, customer support, or project coordination needs. Backed by over 15 years of experience, I lead a team that blends strong project management with responsive, people-focused service. As a certified project manager with expertise in both general and IT project management, I ensure your operations are handled with structure, clarity, and results. Our virtual assistant team is highly trained in communication, task management, and customer care—delivering seamless support that keeps your business running smoothly. We specialize in streamlining workflows, handling client communication, and managing day-to-day operations with precision and professionalism. You can count on us for dependable support tailored to your needs. Thank You

$140 USD in 7 days

5.0

(5 reviews)

6.8

@shielacarttom

Hi, I'm interested in the Virtual Executive Assistant role you posted. I'm an experienced Virtual Assistant and I have developed strong administrative skills, including email management, scheduling, and follow-ups via email and phone. In addition to my administrative expertise, I have experience in bookkeeping using MYOB and am proficient in formatting documents. I would welcome the opportunity to discuss how my skills can contribute to your team. Please let me know a convenient time for a conversation. Looking forward to your response. Regards, Shiela

$180 USD in 7 days

5.0

(19 reviews)

5.6

@arslanu2

Hi! I am a professional freelancer with a suite of skills including Virtual Assistant Services for individuals as well as organizations. I am providing virtual assistant services in all mentioned and non-mentioned other areas. Let's discuss the scope of the assistance you needed and the deliverables as well. Regards McKenzie Business Solutions

$500 USD in 30 days

5.0

(21 reviews)

5.4

@simplifitax

With a wealth of experience in financial management and administration, I am confident that I can deliver exceptional results as your Virtual Executive Assistant. As a CA, CPA (US), and ACA-qualified professional, I bring unparalleled expertise in managing accounts, performing bookkeeping duties (with Zoho Books proficiency), and maintaining accurate and up-to-date financial records. This proficiency will be invaluable in ensuring your business remains fiscally organized and on track as you navigate the challenges of startup growth. In addition to my accounting skills, my nine years of experience have honed my attention to detail, multitasking ability, and astute organizational skills - all key qualities for managing meetings, calendars, and tasks effectively. My strong communication skills will also ensure that any significant commitments and action items are not only captured but also communicated to relevant parties in a timely manner to guarantee their execution. Lastly, my commitment to maintaining high standards of accuracy and confidentiality aligns perfectly with the nature of this role. I appreciate the need for professionalism, adaptability, and clear communication channels in handling such crucial responsibilities and can guarantee that you can rely on me to maintain confidentiality while delivering the highest level of service. Let's work together to set your project on a path of success!

$140 USD in 7 days

5.0

(22 reviews)

5.0

@TaxoService

With over 8 years of experience as a Virtual Executive Assistant, I specialize in managing high-level business operations, ensuring seamless communication, and overseeing task execution. I’m skilled in capturing detailed meeting minutes, managing follow-ups, and maintaining up-to-date calendars to ensure commitments are met on time. I also have a strong background in financial administration, including using Zoho Books for bookkeeping, updating budgets, and preparing financial reports. I’m adept at creating, editing, and formatting business documents, as well as coordinating daily tasks and ensuring deadlines are met efficiently. I am highly organized, detail-oriented, and adaptable to changing priorities. I’m confident I can provide the administrative support you need, while helping you stay on top of critical tasks and ensuring smooth operations. Let’s discuss how I can support your business. We can have a quick call which will be free of charge to discuss about this project, Looking forward you reply , Thankyou.

$100 USD in 7 days

5.0

(35 reviews)

5.1

@waqaschb77

I am excited to apply for the Virtual Executive Assistant position. With a strong background in administrative support, financial management, and task coordination, I am confident in my ability to enhance operational efficiency and ensure seamless communication within your organization. My expertise includes meeting management, where I diligently capture minutes, track commitments, and ensure follow-ups are completed on time. I have hands-on experience with Zoho Books, managing accounts, updating budgets, and preparing financial reports. Additionally, I excel in documentation and reporting, creating well-structured business documents and maintaining accurate records. I am highly organized, adaptable, and detail-oriented, with the ability to manage multiple tasks independently while maintaining confidentiality. My commitment to clear communication, adherence to project timelines, and flexibility with dynamic scheduling make me an ideal candidate for this role. I look forward to the opportunity to contribute to your team. If we see the actively responsibilities, I think the budget is too low. Let's Jump over a call where I will elaborate my over all skill set and you will analyse live either I am fit or not plus we will negotiate on budget if required. Will be waiting for your response Muhammad Waqas

$250 USD in 15 days

5.0

(7 reviews)

4.8

@lifechoices09

My extensive experience as an operations auditor at a leading bank in the Philippines has provided me with a strong understanding of the inner workings of businesses, such as yours. Assisting you with managing your financial administration and undertaking bookkeeping duties will be second nature to me. My proficiency in software like Zoho Books is an added advantage to ensure accurate and timely management of expenses and maintenance of financial records and reports. Being a meticulous and detail-oriented individual, I have honed my skills at capturing key commitments and following up on action items; a key responsibility for your Virtual Executive Assistant. Moreover, my role as an auditor has trained me to maintain confidentiality at the highest standard, which I understand is vital for this position. In addition to my core skills, I have a deep knowledge and proven capability in data entry, especially managing large volumes of information while retaining accuracy. This will come in handy in case the work requires document creation, editing, formatting or generating reports using multiple data sources. Flexibility is another unique quality I possess that will suit your dynamic scheduling requirements perfectly. I am familiar with and already working with projects that demand quick adjustment to changing priorities without compromising on quality.

$140 USD in 7 days

5.0

(5 reviews)

4.5

@boluwatifefelixg

Hello, I have over 5 years of experience as a virtual assistant. I understand the critical role even the smallest business operation plays, and I've cultivated excellent organizational and time management skills to manage multiple tasks without sacrificing precision. From attending and actively participating in meetings, capturing detailed minutes, managing accounts on Zoho books to compiling reports - I have rock-solid experience in all essential areas. Your financial records will be in safe hands, meticulously preserved and updated. As a native speaker of English Language, I have excellent writing and communication skills. From time zone differences to sudden deadlines, I can handle these challenges seamlessly, ensuring clear communication with team members through Google Meet as well. Kindly send a message for discussion, Thanks.

$300 USD in 30 days

5.0

(15 reviews)

4.3

@Asif031984

The value I bring to your project is deeply rooted in a vast and diverse experience within the accounting and finance field. As an FCMA, CIPFA, and MBA-certified professional, I've successfully provided financial solutions to startups and established firms alike for over 15 years. My skills in bookkeeping, financial administration, and data analytics are unmatched and directly align with the core responsibilities of this role. Having worked as a fractional CFO for different industries, I understand the unique requirements of a startup environment where adaptability and efficient task management are key. I am proficient using Zoho Books to carry out financial administration tasks like managing accounts, updating budgets, preparing financial records, and reports. Moreover, my expertise in meeting management ensures that all crucial details including key commitments and action items are captured diligently for seamless communication.

$250 USD in 7 days

4.5

(8 reviews)

4.9

@Stopsolution

Drawing on my vast professional experience as a writer, researcher, and data analyst, I am confident that my skillset fits perfectly with the demands of this Virtual Executive Assistant role for your start-up. Over the last 7 years, I have expertly managed countless projects under tight deadlines and changing priorities while maintaining utmost professionalism and precision. As an author of several best-selling books, I understand the value of meticulousness in dealing with data, finance management, and documentation - skills pivotal for any successful business operation. Additionally, my expertise in using tools like Matlab, SPSS, E-views coupled with my accounting aptitude can greatly benefit your organization's financial administration needs. I am well-versed in Zoho books and can efficiently manage accounts and perform bookkeeping duties. Let me handle all your budget updates, expense management, and financial reporting ensuring every penny is accounted for accurately. Moreover, my impeccable writing skills will prove invaluable in documenting your important meetings, managing correspondence or communication on behalf of the executive. You not only need someone who can capture detailed minutes but also someone who understands the bigger picture within these tasks. I assure you that as your Virtual Executive Assistant, every task will be professionally executed with attention to detail to achieve our shared vision of seamless business operations at all times.

$30 USD in 1 day

4.6

(18 reviews)

4.5

@Lincolnwhiz

With 10 years of experience as a full-stack developer, digital marketer, and virtual assistant, I have garnered the skill set necessary to excel in the role of your Virtual Executive Assistant. My technical capabilities with a wide range of software and digital tools include Zoho Books for your financial administration needs. I can ensure your budget is accurate, expenses are recorded efficiently, and financial reports are compiled accurately and promptly. My proven record in documentation and reporting will assure accurate creation, editing, formatting, and compiling of various business documents and reports. Given my background in streamlining operations and managing schedules, I will take over complete task coordination alongside overseeing daily operational tasks. My thoroughness and attention to detail make me a perfect fit for minute-taking during meetings, ensuring all commitments and action items are captured for timely execution. Adaptability is a core strength of mine; thus, maintaining project timelines without compromising quality or accuracy would be effortless. Furthermore, as a self-motivated individual who is able to work autonomously or as part of a team, I am well-equipped to meet the dynamic scheduling requirements of a startup environment, remaining fully available for your needs beyond 4 PM Qatar Time. Synergize with me today so that we can bring your vision to life!

$100 USD in 7 days

5.0

(9 reviews)

3.8

@Asadjutt111

Having dedicated my career to mastering the art of data analysis and management, I'm uniquely equipped to serve as your virtual executive assistant. My proficiency in Excel is well-suited to tasks involving accounts, budgets, and financial records - a perfect match for your project's needs. Furthermore, my unyielding commitment to quality and timeliness will ensure seamless execution and delivery of all administrative duties. Beyond that, my decade of experience sets me apart when it comes to handling multiple responsibilities, meeting tight deadlines, and maintaining utter precision. Precision is particularly essential for this role as in addition to being a maestro in data analytics, I have an eye for detail like no other. This will be invaluable in attending meetings with astute vindication and capturing key action points accurately for scheduled follow-ups. Another quality that makes me the ideal choice is my unwavering dedication to customer satisfaction. As a perfectionist, 'good enough' simply isn't acceptable - I will always aim for excellence. Couple that with my proficiency in G-Suite technologies and you've got yourself an individual who can navigate the virtual landscape adeptly to optimize operations, streamline communication, and keep your project on track. So let's embark on this journey together - your entrepreneurial vision paired with my zeal for balanced data!

$30 USD in 1 day

4.7

(20 reviews)

4.1

@hamzatrathore

We can start right away. Hey, I hope you’re doing great. After reviewing your Project Requirements carefully, I believe w can be a great fit for this role as we have the relevant expertise in the mentioned areas:- Virtual Assistance, Administrative & Customer Support, Email Marketing, Social Media Management, Project Management CRM Management Here is the link to my Profile: https://www.freelancer.com/u/hamzatrathore Bid Amount is Flexible. Waiting for your message. Thank you & Goodluck. Hamza R.

$30 USD in 7 days

5.0

(1 review)

3.6

@anamikamun

Hello Sir, I have experience working as a multitasking VA for administrative projects. I am a reliable, confident, and detail-oriented person. I am flexible with working hours and time zones. Please send me a message to discuss the project. Thank you.

$140 USD in 7 days

5.0

(13 reviews)

3.7

@rushabhmeru

Hello, I am a highly dedicated, young, honest, and experienced bookkeeper having ample experience working with small businesses. The description of your requirements seems quite similar to my passions and expertise and am seeking to have a long-term relationship with your organization. I do bookkeeping differently using AI and would give you fixed price fees for working on bookkeeping at very cost-effective rates as we use AI technology in completing your books of accounts. Please see herewith the Proposal for Bookkeeping with AI which I have prepared. I have attached herewith a proposal which I have made. Zoho Books: I have been working on Zoho and handling accounts of the clients with small business owners. I manage finances including accounting process and keeping a tracked record of transactions for the clients. I have expertise in Zoho: >Working on bank feeds in Zoho >Finalizing accounts in Zoho >Stripe integration in Zoho >CRM management in Zoho. >Reconciling forex transactions >Making up rules for bank feeds >Multi-currency reporting. I am also attaching a proposal presentation for bookkeeping with AI Tool. Feel free to reply to me on message for any questions you have. Regards Rushabh Shah

$140 USD in 7 days

5.0

(2 reviews)

3.5

@pujasoni08soni08

Hello, I have read the details mentioned for the Virtual Executive Assistant. I have been working as an Administrative cum Executive Assistant for about 9 years now. I have worked with a Germany based Architecture firm for 5 years and currently I am working for a US Based CPA Firm. I have good experience calendar management, Zoho Books, e-mail management, document preparation and other administrative tasks. I possess good communication skills, self motivated, I am flexible with work timings as well and will be available for discussions and meetings after 4PM Qatar Time. I am also available to work on weekends if required. I can send in my resume for further consideration and I am available to have a discussion if required. I look forward to working with you. Thank you.

$125 USD in 7 days