Gift Declaration Application
The purpose of this application is to manage and track gifts received from any of our suppliers.
On the system there is a threshold value (set by admins, I use R1000 as an example here)
Also a ‘super approver’ (group/user) is specified by admins
The system should make use of structure in AD to determine who an employees manager is.
A user fills in a form (as per screenshot below) and submits it.
If the gift’s value < 1000 its status is set to “Fully Approved” and the user is notified. (workflow ends)
If the gift’s value >= 1000 the user’s manager is notified via email and is asked to approve it,
The request then has a status of “Awaiting Approval”.
The manager can either approve / reject the gift (Status = “Rejected” / Status = “Manager Approved”) – If rejected, the user gets notified. (workflow ends)
If approved, the declaration goes to a the ‘super approver’s group’ for approval (super approver group also notified by daily email to approve gift).
The super approver can either approve (Status = “Fully Approved” & user is notified and workflow ends ) or reject (Status = “Rejected” user is notified & workflow ends)
If multiple gifts have been received from the same supplier during the last twelve months and the total value of the gifts exceed the set threshold (R1000) then all new request within this 12 month period must be sent for authorisation to the line manager and super approver even though the new gift's value can be less than R1000.
One will be able to see historical approved and declined gift declarations.
The app should contain the following fields:
Gift recipient people picker from AD
Gift date datetime
Gift description free text
Total value of gift numeric
Received from list of predefined suppliers, users should be able to add to the list
Are any of your colleagues also receiving the same or similar gift from the same entity that you may be aware of? Radio button (Yes/No)
If the user selects yes an additional filed should become available:
Please provide colleague details People picker from AD
Have you received any gifts from the above over the last twelve months? Radio button Yes/No
Comment Free text
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